Personal information we keep about members
In order for the club to function we keep information on our members. This may include:
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Name
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Title
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Postal address
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Date of birth
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Home telephone number
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Mobile telephone number
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Emergency contact number
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Email address
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Subscription category (individual, family, joint or life)
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Eligibility for concessionary subscription
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Year of joining the club
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Whether a subscription has been paid for the current year
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Membership category (Honorary, senior, junior or juvenile)
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Second-claim or not
Personal information we keep about prospective members
This will include:
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Name
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Email address
It may include:
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Postal address
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Gender
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Home telephone number
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Mobile telephone number
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Date of Birth
Other information we keep
We will keep details of results, times, points etc. for members taking part in competitions.
Security of personal information
Personal information on members and prospective members is kept securely. It is accessible only to club officers who have the relevant passwords. The level of access - read-only, edit etc. - will be the minimum needed for the officer to perform his/her task. Information will not be shared with third-parties nor with other club members. Club officers with access to the information have been instructed that, while they may process the information on their home or other systems, they must not keep copies of it on such systems once that processing is complete. The information will be processed only by club officers and not by third parties.
Use of contact information
Contact information, in particular email addresses, will be used solely for the purpose of communicating information about club events, club business and other information felt to be of interest to members of a cycling club. It will not be used for marketing purposes nor will it be passed to third parties.
Subject access requests
Under the GDPR members have a right to request access to the information we hold about them. Such requests will be responded to within one calendar month as stipulated by the rules. Requests and response times will be logged. Requests should be sent to the club secretary.
Data Retention
Members leaving the club may request that all information held about them should be deleted immediately. Requests should be sent to the club secretary. In any case such information will be deleted within four years.
Club Website
The website is used to publicise the club and its activities. Apart from the area specifically reserved for members, all information on the website is publicly accessible. If you have taken part in club activities your name and image may appear on the website. If you do not wish this to happen you should contact the club secretary.
Policy Changes
The club reserved the right to change this policy at any time. All members will be notified of this such changes as soon as they come into force.
Complaints
You have the right to take any complaints about how we process your personal information to the Information Commissioner: https://ico.org.uk/concerns/ Tel. 0303 123 1113. Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF